TRAVELING TO BELGIUM
Visa for Interns
NEW: Biometric visa at
the Embassy of Belgium in Washington, D.C.
People who apply for a visa at the Embassy of
Belgium in Washington, D.C. will receive a visa which contains
biometrics. At the moment of your application, a picture and your
fingerprints will be taken.
Do you need a Temporary Residency Visa?
A citizen of the United States of America or of any country other than a Member State of the
European Union who intends to reside in Belgium for a period longer than 90 days, or for a succession
of periods totaling more than 90 days per 6 months, must first obtain a temporary residency visa.
When the applicant seeks to engage in an internship, the required
residency visa can only be issued upon the presentation of the proper supporting
documents. The aplicant has to be between 18 and 30 years old.
The employer mails the work permit to the intern, who then contacts the
appropriate consular office
in whose jurisdiction (s)he is a resident to apply for the temporary
residency visa. To determine the consular office where you should
introduce your application and to check office hours, please
Please request your intern visa at least three weeks prior to you intended
departure date. The normal processing time for this type of visa is one
week. For non US citizens, the processing time may be considerably longer.
How to apply:
Please submit in person:
1. A valid national passport (validity 15 months).
2. Two visa application
forms and two recent passport-size photographs.
3. Language form : (in
German); Choose one of the forms
and indicate your language preference (or no preference). The option you
choose will be used by the Belgian Home Office to communicate its decision
regarding your visa application. There is no English version of this document.
Please retain a copy for your records.
- Indicate your name: full name as it appears on your passport
(nom du demandeur, naam visumaanvrager, name visumbewerber)
- Number of the file will be indicated by this office
(numéro du dossier – dossiernummer - aktenzeichen)
- Indicate in what language you wish your file to be handled
- have no preference (geen voorkeur, pas de preference,
keiner sprache den vorzug)
- prefer French (français, frans, französischer sprache)
- prefer Dutch (néerlandais, nederlands, niederländischer sprache)
- prefer German (allemand, duits, deutscher sprache)
- Date the form (format : DAY MONTH YEAR (NOT: MONTH, DAY, YEAR)
- Sign the form (no need to notarize it)
4. The valid work permit (and two photocopies of this document).
This document is applied for and must be obtained by the employer in Belgium
at the appropriate regional government office before the prospective intern
enters Belgium. It is then mailed to the intern in question.
Please note that interns at international recognized coordination centers in
Belgium are exempt from obtaining either document as long as the internship does
not exceed 12 months, proof of this needs to be submitted by royal decree. An
internship contract should be submitted (see item 6).
Include three sets of the following documents (one original set of documents
and two copies) collated and stapled:
The originals will be returned to you together with your passport and visa. You will need them
to register at city hall in Belgium.
5. A nationwide criminal history record
(FBI Identification Record) covering the last five years, obtained
from the FBI CJIS Division (Record Request, 1000 Custer Hollow Road,
Clarksburg, WV 26306), dated within six months of your
date of application for the visa.
The FBI offers two methods for requesting your FBI Identification Record
or proof that a record does not exist.
Submit your request directly to the FBI.
Option 2: Submit to an
FBI-approved Channeler, which is a private business
that has contracted with the FBI receive the fingerprint submission and
relevant data, collect the associated fee(s), electronically forward the
fingerprint submission with the necessary information to the FBI CJIS Division
for a national criminal history record check, and receive the electronic record
check result for dissemination to the individual. Contact each Channeler for
ONLY FBI CHECKS PRINTED ON TAMPER PROOF PAPER ARE ACCEPTED
Note: An FBI-approved Channeler cannot authenticate (apostille) fingerprint search
results. A request for your FBI Identification Record or proof that a record does
not exist must be submitted directly to the FBI if an authentication (apostille)
For more information, please go to the FBI website.
Please note that you also had to submit an original to your employer for the work
6. A medical certificate
(MS Word) -
to the model enclosed. For a list of doctors affiliated with the Embassy or the
Consulate General, click
If you choose your family physician, the doctor's signature needs to be notarized.
The medical document should be less than 3 months old from the date of
7. An internship contract issued by the employer confirming that the intern receives
a payment (amount specified) or that the internship is not paid. In the latter
case, please submit a financial support declaration, signed by the applicants
parents or sponsor, guaranteeing payment of travel, living, educational, medical and
repatriation expenses. The sponsor has to sign the document
in person at the Embassy or the Consulate General. The signature
legalization fee is Click Here .
8. A pre-paid envelope if you wish to have your passport and visa sent back to your home
address. The embassy or Consulate General is not responsible for lost items during shipping.
9. Visa application fee (this price includes
consular taxes and handling fees): click Here.
The visa application fee is non-refundable, whether your visa is actually issued or not.
Please refer to the following table for payment options:
|Embassy in Washington
|Consulate general in NY
|Consulate general in LA
|Consulate general in Atlanta
Personal checks are not accepted.
Cash payments: exact change please and pay in person, not by mail.
Certified checks and money orders have to be paid to the order of:
• "the Embassy of Belgium in Washington" if you apply at the Embassy in Washington
• "the Consulate General of Belgium" if you apply at the Consulate General in Atlanta,
Los Angeles or New York.
Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.
Only at the Embassy in Washington may you pay with Visa or MasterCard. In New York you can only pay with a money order or certified check.
A personal appearance is required and you must apply in person at the
Consulate General in whose jurisdiction you reside.
If you wish to make the application by mail (this is possible at the
consulates in New York, Los Angeles and Atlanta, but not at the Embassy
in Washington, DC), the following requirements apply:
(1) your signature on the application form
must be notarized (certified) by a notary public of your place of
residence in the U.S.
(2) do not send your application documents to an Honorary Consul. The
application will be processed by
the Embassy or by a Consulate General. Always make sure you mail your
application to the competent Embassy or Consulate General. Only
the Honorary Consuls in Nassau (Bahamas) and San Juan (Porto Rico) may
accept visa-applications and they will send them to the Embassy..
After verification of your application, a personal appearance will
still be necessary to collect your passport with the visa.
UPON ARRIVAL IN BELGIUM:
It is important that you register with the City
Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that
your passport is endorsed by the immigration authorities when first entering Belgium (at airport or other
The local authorities will process your registration identity document that will allow you
to enter and leave the country as a legal temporary resident of Belgium.