Embassy of Belgium, Washington, DC - Visa for Independent Professionals

To determine the consular office where you should introduce your application and to check office hours, please , click here.

Registration of employees and independent workers

Since April 1st, 2007, non-Belgian employers, self-employed persons or their employees who carry out short term or partial assignments in Belgium must declare these activities in advance.

This mandatory "Limosa" declaration applies to:
+ Employees and apprentices, who come to Belgium to execute certain temporary or partial work and who, because of the nature of their short term assignment, are not subject to the Belgian social security system.
+ Self-employed people and self-employed apprentices who come to work in Belgium temporarily or partially, irrespective of whether they are subject to the Belgian social security system.

Some exceptions to this general obligation exist. Certain persons may be exempted, especially for short-term assignments.

DO YOU NEED TO APPLY FOR A TEMPORARY RESIDENCY VISA?

A citizen of the United States of America or of any country other than a Member State of the European Union who intends to reside in Belgium for a period longer than 90 days, or for a succession of periods totaling more than 90 days per 6 months, must first obtain a temporary residency visa.

When the applicant seeks to engage in a professional activity on an independent basis, the required residency visa can only be issued upon the presentation of a professional card and supporting documents.

The professional card is applied for through the Embassy or Consulate General and and must be approved before the Embassy can issue a visa D. .

APPLICATION FOR THE PROFESSIONAL CARD:

If you wish to set up your own business in Belgium as an independent professional, you should apply for a professional card with the Belgian consular office in whose jurisdiction you reside in the United States.

When applying for a professional card, please submit the following documents in person:

1. A valid national passport (validity 15 months).

2. Three professional card application forms, duly completed, dated and signed.

3. Language form : (in French, Dutch or German); Choose one of the forms and indicate your language preference (or no preference). The option you choose will be used by the Belgian Home Office to communicate its decision regarding your visa application. There is no English version of this document. Please retain a copy for your records.

4. Three recent passport-size photographs.

5. a nationwide criminal history record (FBI Identification Record) covering the last five years, obtained from the FBI CJIS Division (Record Request, 1000 Custer Hollow Road, Clarksburg, WV 26306), dated within six months of your date of application for the professional card. Please obtain 2 copies.

The FBI offers two methods for requesting your FBI Identification Record or proof that a record does not exist.

Option 1: Submit your request directly to the FBI.

Option 2: Submit to an FBI-approved Channeler, which is a private business that has contracted with the FBI receive the fingerprint submission and relevant data, collect the associated fee(s), electronically forward the fingerprint submission with the necessary information to the FBI CJIS Division for a national criminal history record check, and receive the electronic record check result for dissemination to the individual. Contact each Channeler for processing times.

Note: An FBI-approved Channeler cannot authenticate (apostille) fingerprint search results. A request for your FBI Identification Record or proof that a record does not exist must be submitted directly to the FBI if an authentication (apostille) is needed.

For more information, please go to the FBI website.

6. The required supporting documents (one original; one copy) as requested in the professional card application form:

- your resume;

- certified copies of diplomas or degrees issued by your university;

Either a legal certificate proving the founding of the firm in Belgium or a proof of publication in "Het Belgisch Staatsblad" or "Le Moniteur belge".

Or a letter from the person transferring the ownership of his/her business to you.

7. A letter describing in detail the activity in which you intend to engage, and why.

Professional card fee: Click Here. The certification fee Click Here (subject to change) will be charged upon collection of the professional card in Brussels.

The processing of the professional card by the Belgian Ministry of the Self-Employed in Brussels requires some time. Therefore, it is recommended to introduce your request at least 4 months prior to your intended departure date.

APPLICATION FOR THE TEMPORARY RESIDENCY VISA:

At the same time you should submit your application for the Temporary Residency Visa.

The following documents should be presented:

1. A valid national passport (validity 15 months on the date of application, but please note that when the professional card is approved and received by the Embassy or the Consulate General, your passport should still be valid for at least 12 months!);

2. Two visa application forms duly completed, dated and signed.

3. Two recent passport-size pictures.

Include three sets of the following documents (one original set of documents and two copies) collated and stapled:

The originals will be returned to you together with your passport and visa. You will need them to register at city hall in Belgium.

4. Original nationwide criminal history record (see above).

5. A medical certificate (MS Word) (PDF) according to the model enclosed. For a list of doctors affiliated with the Embassy or the Consulate General, click here.

If you choose your family physician, the doctor's signature needs to be notarized. The medical document should be less than 3 months old from the date of your application.

6. A pre-paid envelope if you wish to have your passport and visa sent back to your home address. The embassy or Consulate General is not responsible for lost items during shipping.

7. Visa application fee (this price includes consular taxes and handling fees): USD.

The visa application fee is non-refundable, whether your visa is actually issued or not.

	cash	Certified Check	Money Order	Credit Card
Embassy in Washington	Yes	Yes	Yes	Yes
Consulate general in NY	No	Yes	Yes	No
Consulate general in LA	Yes	Yes	Yes	No
Consulate general in Atlanta	Yes	Yes	Yes	No

Personal checks are not accepted.
Cash payments: exact change please and pay in person, not by mail.
Certified checks and money orders have to be paid to the order of:
• "the Embassy of Belgium in Washington" if you apply at the Embassy in Washington
• "the Consulate General of Belgium" if you apply at the Consulate General in Atlanta, Los Angeles or New York.
Incorrect money orders or certified checks will be rejected and returned to the applicant. Processing will only begin once the proper payment is received.

Only at the Embassy in Washington may you pay with Visa or MasterCard. In New York you can only pay with a money order or certified check.

The approval of the Temporary Residence Visa depends on the approval of your professional card.

A personal appearance is required and you must apply in person at the Embassy or Consulate General in whose jurisdiction you reside.

If you wish to make the application by mail (this is possible at the consulates in New York, Los Angeles and Atlanta, but not at the Embassy in Washington, DC), the following requirements apply:
(1) your signature on the application form must be notarized (certified) by a notary public of your place of residence in the U.S.

(2) do not send your application documents to an Honorary Consul. The application will be processed by the Embassy or by a Consulate General. Always make sure you mail your application to the competent Embassy or Consulate General. Only the Honorary Consuls in Nassau (Bahamas) and San Juan (Porto Rico) may accept visa-applications and they will send them to the Embassy..

After verification of your application, a personal appearance will still be necessary to collect your passport with the visa.

The American (US) spouse and dependent children (under 18 years) of an American citizen who has obtained a work permit and a temporary residency visa, are not obliged to apply for a type D visa but have the option. For more detailed information please contact the Embassy or Consulate of your jurisdiction prior to entering Belgium. The family members must have valid US passports and must submit the following documents at the municipality where they have to register within 8 days after arrival in Belgium.

1. A valid national passport (validity 15 months).

2. A certified true copy of the birth certificate for the spouse and the children with an apostille (not older then 6 months).

3. the marriage certificate for the spouse with an apostille (not older then 6 months).

4. Proof that the principal visa applicant is authorized to reside in Belgium (copy of work permit).

5. A nationwide criminal history record (FBI Identification Record) covering the last five years, obtained from the FBI CJIS Division (Record Request, 1000 Custer Hollow Road, Clarksburg, WV 26306), dated within six months of your date of application for the visa. For more information, please go to the FBI website.

You will need translations (in French or Dutch) of the US birth certificates and marriage certificates to register in the commune where you will reside.

DIFFERENT DOCUMENTS ARE REQUIRED FOR DEPENDANTS OF NATIONALS OF THE EUROPEAN UNION. PLEASE CONTACT THE CONSULATE FOR MORE INFORMATION.

UPON ARRIVAL IN BELGIUM:

It is important that you register yourself and your family with the City Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that all passports are endorsed by the immigration authorities when first entering Belgium (at airport or other border post).

The local authorities will process your registration identity document that will allow you to enter and leave the country as a legal temporary resident of Belgium.

TRAVELING TO BELGIUM

Visa for Independent Professionals

Registration of employees and independent workers